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at cosmoONE's platform


your own e RFx


eTenders with the platform



One platform could never provide the convenience, capabilities and security offered by the sourceONE platform.


sourceONE platform provides the solutions you need for your Tender procedures, from inviting the Suppliers to signing the contract.


Now your Tenders procedures can be performed in less time, with a wider range of options, and according to the specialized needs of your organization.


Take full control of every step, reduce your costs and enjoy the benefits of digitally transforming your supplies.

Wide range of possibilities

Choose, as the case may be, Invitation for Interest, Market Research, Bid Request, eTender, by direct assignment or by summary procedures, or Tenders with multiple evaluation phases. Find the award criterion that meets the needs of your organization. Decide if you will use models for award contracts per item, per group or as a whole.

Information and communication

Give your partners and Suppliers the possibility to communicate through the system. Exchange files, have visible the questions and answers, at every stage of the process, whenever you decide. Every action and every communication is recorded in the history of each Tender, so that there is absolute documentation and control.

Expand your options

It is not just price lists and attachments that are your only options. You can use, in-app, criteria lists, compliance tables, scorecards, payment codes, corporate files from the system library, and all that in any possible combination of evaluation steps.

Compare prices in the way that makes it easy for you

You can compare offers based on unit prices, in total, in subsets, with budget discounts, or even in combination with the rating formed in an evaluation board within the system. Also, ask your Suppliers for a second and final round of best prices, or refer them to an eAuction.

Choose the right partners for you

Invite only your approved Vendors through the system, or renew your registry by openly informing 13,000+ companies that are registered in the application database. If your goal is direct assignment, use the system to better manage the process. If you are a Public Sector Organization, you can proceed with an open procedure.


The application provides tools for interconnection with the information systems of Buyers and Suppliers, as well as third party organizations. Thus, there is a circulation of the list of procurement items and the results of each Tender to the Buyer system in an easy way, but also to the electronic ordering system of cosmoONE, so that, after the award decision, the shipment of the order follows electronically. The system issues payment codes, is interconnected with DIAS but also with other public systems such as DIAVGIA and TAXISnet.



eTender Types
  1. Electronic Market Research & Request for Information (RFIRequest for Information)

It is usually used when the Buyer has a general idea of ​​the type of supply, but at the same time needs to get more information from the Suppliers. The usual request for information focuses on general “YES – NO” type responses from Suppliers, which may relate to the existence of the product or product family, their availability, very general functional characteristics, and, rarely, prices or budgets. The information of the Buyer by the Suppliers can be satisfied in many ways, which are usually out of the system at this stage, such as sending promotional material, requesting contact, presentation or visit, etc.


In other cases, this process is used as the first step in updating the Buyer’s Supplier register by sending a request to all potential Suppliers to provide up-to-date information related to commercial activity, financial data, certifications, etc.


The RFI alone does not lead to a procurement but to a sort list of candidates, acting as an early screening process usually followed by RFP (Request for Proposal), and / or RFQ (Request for Quote), and / or eTender.


  1. Request for Proposal (RFP)

It is usually used when the Buyer is looking for a specific solution that meets the known needs, but does not have the specifications and follows the process of collecting proposals that will help him in creating and writing the technical characteristics and functional requirements. These proposals, when classified and compared, can lead to detailed specifications that will be the technical part of an RFQ (Request for Proposal) or an eTender (Electronic Tender).


Due to its nature, RFP leaves a lot of freedom to the Buyer, because it basically does not contain clearly defined specifications, but on the contrary, leaves room for proposals for different options or innovations.


Another version of using RFP can be structured grouping and comparison of features between different types that meet a defined and desired range of specifications.


RFP is an ideal tool that serves as an engine for comparing and evaluating items, and creating a useful repository of technical features for updating and reuse.


  1. Request for Quote (RFQ)

An RFQ can be used when all the details of the supply except the cost are known. This is also the most common case of its use, where the Buyer clearly describes the characteristics of the products, and, if the Supplier covers them, the choice (should) be based solely on the price.


The RFQ usually contains the list of products and the inviolable terms of the contract. Suppliers, for their part, must propose the material (product or service) that meets the specifications and has the lowest price, as in the RFQ process, the submitted prices are considered ‘final’ (best and final) and the process does not provide feature rating (pass-fail only) and price trading process.


  1. Condusting Electronic Tenders (eTenders)

The Tender is generally considered to be the most complete, in terms of functions and procedures, tool for procurement. Due to its relatively increased complexity, it is used selectively in procurements from a budget level and above, or in cases where it is required to record the entire procurement process.


The Tenders, both in traditional form and in electronic form, have distinct stages, with the most common ones being the evaluation of:

  • the supporting documents
  • the technical offer
  • the financial offer.


Due to the way the Tenders are conducted, the process includes evaluation committees, temporary and
final lists of bodies that go from one stage to the next, as well as several options in relation to the publication of each action of the Tender.

Frequently asked questions and answers
  1. Today, I am sending an invitation to a Tender and receiving the answers via Email. How is the electronic application different?

In many cases, most importantly, the application handles processes, while Email corresponds. For example, a very basic advantage of using the application is the automatic creation of comparative price tables, a function that cannot be served by exchanging Emails. In addition, the application can manage multiple users with different roles. Email is used in the eTenders application as a means of communication and not as a Tenders application.


  1. With the Email, I easily communicate with my Suppliers. With application, will communication be just as easy?

Once the Vendor registers on the cosmoONE platform, it becomes even easier, because all communication is done through it and the risks of deleting the message by mistake, recognizing it as spam or rejecting it from the mail server if it contains attachments. The communication and its history remain in the system and are accessible at any time.


  1. I have many cases of purchases with very concise procedures. Isn’t it an exaggeration to use an eTender system?

Quite the opposite. In small and repetitive Tenders, the ease of copying the previous one and sending it is offered. Thus, not only do you shorten the time of each Tender, but you already have the statistics and reports to the Management ready, but also the orders to the Contractors.


  1. My procedures are complex, and I must make decisions every time. Will I have the required flexibility with the system?

Your procedures can be modeled, and this complexity simplified, because in the system the options for each next step will be ready and available. So, you will keep only the flexibility you need, and you will avoid unnecessary theoretical choices.


  1. What happens when I want to ‘lead’ my Suppliers to better deals?

In these cases, you can use the function of the system to submit “best and final prices”. Thus, you have the opportunity to invite one, more or all the Suppliers to submit improved offers through the system. You can even invite them to an eAuction.


  1. In cases where I have a technical evaluation with a sxore, how do I use the system?

You as a Buyer, in the respective stage of processing bids, record in the system the score of each participant in the evaluation table of the system. The score with the weights that you have set within the system, produces the final score (i.e. the result) of each bid, which will be combined with the prices to determine the final winner.


  1. I do not always ask for prices, but also discounts, especially in the case of projects. Does the system handle these cases?

Of course, because you can use the price list with discounts in your budget or at reference prices. For the projects, the system also provides for the control of “price normalcy” in accordance with the provisions of the State.


  1. In our company, some compile and announce the Tenders and some others evaluate them. Is this possible through the application?

In the application there are user roles and so you can define different users at each stage of each Tender with different rights of action. For example, you can have the Tender Operator, Evaluation Committees, Procurement Teams, Supervising Managers, etc., to best capture your organization’s Procurement Procedures.


  1. How will my current Vendors use the app? Will they have to pay?

Vendors will be invited to sign up for the app if they are not already registered. Their registration automatically gives them the right to participate in Electronic Procurement of also other companies that are registered in cosmoONE’s platform, i.e. it gives them the opportunity to find new customers. In this way, every company or organization that conducts Tenders discovers and has access to 13,000+ Suppliers that are already registered. Vendors register and use cosmoONE’s platform as Vendors for free.


  1. What happens if the Supplier does not agree to participate in the eTender?

It is not the Supplier who sets the procedures, but the organizer of the Tender. Companies are now increasingly using the available technologies and are transforming through the automation of their processes enjoying significant benefits. This also positively affects the Suppliers as a new sales channel is opened for them. If a Supplier does not agree to participate in a Tender, it is its right, but it cannot stop this development. In this case, let us recommend considering reviewing the partnership with this Supplier, in relation to whether it contributes to your corporate vision and business goals.


  1. How long does it take for the company preparation process to adopt the eTenders application?

Usually one to two weeks, depending on the number and complexity of the different Tender procedures. However, this preparation is also standardized and is usually implemented in stages, with company executives being informed and trained in groups. Excluded from this time are any integration processes (interconnection) with other systems and possible cases where the development of personalized capabilities of the application will be requested.


  1. If I am a Public Sector Organization can I conduct eTenders?

Of course, but you should know that there are specific rules and procedures as defined in the Legislative Framework of Law 4412/16.


compareONE application has achieved impressive levels of user acceptance over the last four years.
It is provided through an extremely user-friendly interface, and because of its wide range of useful functional features, it is used almost daily by the users.


Electronic Purchase Requests RFx


Registered Suppliers



Due to the replacement of non-electronic (fax, telephone, mail) communication methods.


By accelerating the cycle of the procurement process, comparing prices and issuing reports up to 50%.


Through specific communication standards, for submitting requests and evaluating responses.


With a complete record of the history of each supply for each step and action, in an electronic file.


No special software or hardware required and no support from your company's IT.


Through the constant renewal of the number of registered suppliers in the application.

If you want to learn more about the eTenders…